By: Admin on November 13th, 2015

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The 7 deadly sins of archiving migration: # 7 – sloth

Seven deadly sins of archive migrationsIn our experience, archiving vendors, especially those that sell proprietary systems, make it relatively easy to get large amounts of data into their systems, but pretty hard to get that same data out.  Over time, however, those same archiving vendors have responded to customer requests by developing APIs or SDKs that enable archived data to be moved out of their systems.

As a company whose team grew up in the archiving world, we’ve watched with interest the attempts of other migration vendors to work with these vendor APIs. Our collective radar went off when we first heard migration vendors promoting the fact that they were “fully certified and are jointly working with the Archive Software Vendor to be fully supported and certified on their [the archiving vendor’s] systems… to insure we are migrating the data out of the archive in the approved manner as defined by the archiving vendor”. Our response to that is “so what?”  Why would you need the vendor’s approval to move your data out of the software tool that you’ve purchased?

Here are two key points to consider:

  1. Most archiving vendors don’t necessarily want to make it easy for you to abandon their platform and stop paying their (costly) annual support contracts.
  2. Migration vendors that rely on archiving vendor APIs do so because they don’t have the technical ability or understanding of the archiving platform.So they rely on the “approved” process.

Vendor certification, APIs and Philanthropy

Newsflash: archiving vendors have not designed their APIs with philanthropic intentions in mind.
Contrary to what some may want you to believe, archiving vendors don’t want to make it easy for you to stop using their platform. Archiving vendors make more profit selling their annual support agreements (and professional services) then they do on the initial archive sale. So the laws of business will tell you that they will not make it especially easily for a customer to move away from their platform. Many archiving vendors market the fact that they have supplied an API, to make full-scale migrations easier - but easier than what? For those of you who have actually worked for an archiving vendor, how often was your vendor “API” updated? What revision level is it on… one point something? The bottom line: archiving vendors do not spend a lot of time on their export APIs and usually don’t put the engineering varsity squad on creating and maintaining it. What does that tell you about relying on the API for your migration?

APIs – Always Protect my Interests

Let me put this as diplomatically as I can; reliance on archiving vendor APIs for data migration is borderline amateurish and shows a distinct lack of capability. As I mentioned in the paragraph above, vendor APIs are usually designed with a bare minimum of feature/functionality so as to not make it too easy to abandon their platform. A migration vendor who has to rely on the stated specs (because they’re not technically proficient enough to actually understand the archiving system), is not doing you any favors.  For example, certain archiving vendor APIs limit an export rate to 1 TB per day - because either they didn’t want it to be faster or because they themselves couldn’t figure out how to speed up the export process. When in reality, bypassing the API allows an export rate of 5 TB or more per day.


A word of warning: your migration vendor (who is relying on the vendor API in the first place) may alert you that bypassing the API is not “supported”.  Supported by whom we ask? The vendor that doesn’t want you to abandon their platform in the first place?

Caveat Emptor

If you’re in the market to migrate your archive, here are some questions you should ask prospective vendors.

Questions to ask migration vendor relying on a vendor API:

  • Why do you rely on vendor APIs?
  • When the last time that vendor API was updated/upgraded?
  • How many professional services staff do you employ?What about the number of software engineers?

 Questions to ask all migration vendors:

  • How many satisfied customers do you have?
  • How many migrations have you successfully accomplished using your technology?
  • Can I speak to any that have migrated away from the archiving platform I have?
  • Can you explain in detail how the archive is designed and how your application can successfully export data from that archive without utilizing an API?

At risk of being accused of deadly sin number one (pride), our team has grown up in the archiving world; some of us actually developed the archiving products you’re trying to move away from (as well as their  APIs) and we have migrated more than 300 customers worldwide, all of whom are referenceable.  Contact Archive360 for more information.