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Drive Greater Efficiency with  
Archive360’s Application Retirement Solution 

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2,000+ Data Migrations & Applications Retired

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~$40 Million

Savings projected in 5 years by a top US bank 

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150+ Petabytes

of data migrated, onboarded, and managed

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Retire Your Legacy Applications Without Losing Access to the Data

Save licensing, maintenance, and support costs, mitigate cybersecurity, data privacy and preservation risks, and make legacy application data AI-ready.

Organizations that keep outdated, unsupported, legacy systems running simply to provide infrequent access to data, increase their cost and increase the risk of:  

  • A data breach 
  • Service disruption 
  • An inability to meet the data privacy, security, retention and disposition requirements of regulations like GDPR
  • Fines, legal costs, and lost business

Archive360’s Application Retirement Solution Provides Technology, Process, and Expertise to:

Accelerate Application Retirement

Retire your legacy applications and their associated costs quickly and cost-effectively. 

  • Ingest and manage the migration of any type of data from business applications such as ERP, CRM, and relational/non-relational databases 
  • Transfer files in parallel, highly scalable, dedicated channels 20X faster than traditional migration platforms 
  • No need to provision and pay for a new application prior to retirement  

Mitigate Data Migration Risks

Archive360’s data governance platform controls data migration risks by: 

  • Validating the authenticity of migrated legacy application data  
  • Aligning legacy application data to your business need-based data classification framework to ensure consistent descriptions and business context for your data  
  • Providing end-to-end metadata management  
  • Accounting for all data and associated permissions with a complete chain of custody 

Provide Proven Guidance

If you do not have resources with the necessary experience to take advantage of all the data control our platform and the Cloud can provide, Archive360 and our partners offer a range of services tailored to your specific needs – from setting-up your Azure environment and migrating data to managing your archive and Azure tenant.  We’ve successfully completed more than 2,000 migrations, onboarding, securing, and managing more than 150 petabytes of data. 

Unified Governance of Data From Applications

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THE CHALLENGE 

Break Free from the Excessive Cost of Maintaining Legacy Applications 

The risk and cost of maintaining the status quo are no longer sustainable. 

Cost Exceeds Value

Applications outlast their usefulness for many reasons. Acquisitions and mergers leave you with multiple systems that perform the same function; technology becomes obsolete and more modern applications are used. Organizations keep legacy applications running to provide access to data subject to retention requirements and avoid the cost and effort to replace them. Yet the cost, in terms of operating duplicate systems, data exposure risk from legacy systems that no longer receive security updates, and lost opportunities from an inefficient allocation of resources, is far greater. 

Lack of Support

Cloud computing has enabled organizations to meet customer demands quickly and cost-effectively no matter where their customers or employees are located. As organizations transition to the Cloud, legacy application vendors gradually phase out application updates and eventually support. You could let the data in the application age-out but given the amount you spend on hardware, software, and maintenance and a decline in security patches, this is your costliest and riskiest option. 

Slow Performance

Over the years, regulatory and business requirements to retain business application data have contributed to its exponential growth. As a result, organizations have continued to operate legacy systems and keep inactive data in operational systems, making data search and processing within and across multiple systems a slow and tedious task, reducing productivity, and limiting your ability to identify and leverage information that could help you make better decisions. 

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THE SOLUTION 

Put Archive360 Application Retirement to Work 

Gain the control and confidence you need to retire your outdated applications. 

Archive any data from any system  

Archive360’s application retirement solution provides a highly scalable and secure cloud-native repository for all types of data that needs to be retained so you can compliantly and cost-effectively retire legacy applications  

  • Centralize data governance 
  • Lock-down data access
  • Optimize infrastructure and reduce costs 
  • Improve system performance and productivity 
  • Ensure compliance, including data sovereignty 
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Gain unprecedented control over legacy data 

Data collected from the legacy application is classified, enabling precise control over data storage, search, user access entitlement, processing, retention, and disposition.  

  • Align the legacy data to your business need-based data classification framework to ensure consistent descriptions and business context for your data 
  • Each data class can have its own governance policies, schema and search characteristics for maximum control 
  • Apply class-based data processing controls to validate, normalize, enrich, and protect the data 
  • Control user access entitlements to specific records as well as fields within records via classification-driven policies and data encryption  
  • Apply class-based data processing controls to determine where and how data is stored (e.g., comply with data immutability, legal hold, retention and sovereignty restrictions) 
  • Apply class-based data processing controls to facilitate search and discovery 
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Drive trust in your data

The Archive360 platform includes the following elements to establish trustworthy data by maintaining: 

  • Rich metadata to establish data lineage and provenance 
  • A clear chain of custody and a unique digital “fingerprint” of every data object received to ensure the data is authentic and has not been altered 
  • A dedicated-cloud tenant with customer-controlled security protocols, encryption keys, and multiple levels of encryption to protect the data, including the ability to manage encryption keys separately from the Archive360 cloud environment 
  • Policy- and classification-driven data entitlement at the object and field level based on user or system profiles to control data access 
  • Policy-driven control of data immutability, resiliency, and sovereignty to ensure compliance 
  • A standard data classification framework to maintain consistent, normalized views of data across multiple data sources
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Manage data lifecycle and risk 

Automatically manage data according to your legal, regulatory, and organization’s policies. 

  • Move data to different storage tiers to optimize cost and accessibility 
  • Ensure data retention and disposition are consistently managed 
  • Ensure legal holds are consistently enforced 
  • Ensure record authenticity and data sovereignty compliance with immutable, geo-location specific data processing and storage 
  • Log archived data activity in a complete audit trail 
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Self-service access to archived data

Give your workforce strictly controlled, self-service access to archived data through advanced text search and query capabilities: 

  • One search across data aggregated from multiple systems 
  • Scale processing to meet cost/ performance requirements 
  • Exact match, any term, proximity, spelling variations, search within search 
  • Preview 100+ file formats 
  • Use analytics tools like Power BI, Apache Superset, and Tableau to build charts, dashboards, and reports 
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Accelerate data discovery & legal holds 

Attorneys and discovery teams can quickly identify, retrieve, and place legal hold on records in response to legal, regulatory and audit requests. Records placed on legal hold are preserved and protected from deletion or alteration for the duration of the hold even if the hold exceeds the record's retention period. 

  • Search across archived data and connected sources
  • Manage records across multiple cases 
  • Remove non-relevant data 
  • Review communications and documents in full context 
  • Add customizable tags 
  • Export responsive data sets 
  • All user activities are logged and fully auditable 
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Key Benefits of Archive360 Application Retirement 

  • Eliminate legacy application maintenance, infrastructure, and licensing costs 
  • Mitigate data security & privacy risks by removing legacy data from the operational environment to a more secure archive with granular access controls 
  • Ensure compliance with policy-based data retention, legal hold, and entitlement based on role, data class, and schema field 
  • Account for all data, associated permissions, and actions with a complete chain of custody 
  • Facilitate data discovery by finding what you need in a single search or query across data from multiple systems 
  • Save time and resources by giving your workforce secure, controlled self-service access to archived data 
  • Archive and manage all types of data (structured, unstructured, semi-structured) from a wide range of systems in a single platform
  • Take advantage of Archive360’s seasoned expertise to complete the project efficiently, compliantly, and cost-effectively

CUSTOMER SUCCESS STORY 

Top US Bank Forecasts Nearly $40 Million in Savings

By implementing a centralized, cloud-based data governance strategy and the Archive360 Unified Data Governance Platform, the bank is not only streamlining its data management processes, but it is improving its bottom line.

Read the Case Study