One Data Governance Platform, Many Use Cases

Data Governance Process Image



Bring together all types of data from systems across your organization and manage it more consistently and effectively

Eliminate data silos. Centralize data access and governance. Gain time, insights, and peace-of-mind.


Migrate legacy data

Get control over your legacy data and accelerate your cloud migration strategy with Archive360 FastCollectTM connectors. Whether your data is trapped in legacy email archives, content management, or file systems, Archive360’s FastCollect connectors and migration services provide the tools and insights to automate data archive activities and make data-driven decisions that reduce migration time and costs.


Retire legacy applications

Don’t let data get in the way of retiring an old application. Keeping legacy applications active to access data is an expensive proposition. Archive360 FastCollect connectors enable you to streamline the collection of data from your applications into Archive360’s Unified Data Governance Platform. You will save on legacy application licensing, maintenance, and administration costs, simplify investigations, audits, and reporting across systems, and comply with legal, regulatory, and corporate data retention and management requirements. Anyone with the proper entitlements can quickly find, analyze, and report on legacy application data as well as respond to audit requests.


Operate more effectively and efficiently

Instead of letting data accumulate in operational systems where the large data volume can negatively impact system performance and unnecessarily add to architecture and administration costs, automatically identify data that is no longer active or highly sensitive and move it out of production systems to a lower cost, highly secure, centralized repository that keeps the data easily accessible, protects its integrity, and ensures it is automatically and consistently managed according to legal, regulatory and your organization’s policies.


Put your data to work

Quickly align large quantities of unstructured and structured data to your data governance framework so you improve compliance and accelerate insights.

Enrich & classify your data

Using your organization’s taxonomy, ontology, and schema, Archive360’s platform identifies, classifies, and organizes your data, indexing the metadata and full text of unstructured data. The platform can even enrich your data and metadata using Azure AI Services, such as transcribing audio and video, translating languages, using optical character recognition to extract text from images, detect objects and entities in videos or images and identify a person’s sentiment through written, verbal or visual cues (e.g. – facial expression).


Protect your data

Archive360’s platform provides unmatched options for protecting your data. In addition to role- and attribute- based access control, the platform uniquely provides three levels of encryption that you can manage and control:

  • Tenant encryption keys –used to encrypt data at rest and in transit.
  • File encryption keys – used to limit file access to specific users.
  • Content encryption keys – used to limit access to specific words, phrases or fields within a file to specific users.

Our optional Security Gateway even enables you to manage the keys in your on-premises environment or at a different cloud provider apart from the data in the cloud. So, even if hackers manage to gain access to the environment in which your data is stored, they won’t be able to access your data. 


Automatically act on your data

Data archiving, classification, storage, monitoring, retention, disposition, and entitlement are driven by your legal, regulatory, and business organization's policies, such as FINRA, SEC, MiFID II, GDPR, CPRA, HIPAA, SOX, to automate data compliance and discovery across your entire organization. Consistent application of your taxonomy, ontology, schema, and policies to data enterprise-wide ensures archive and high-risk data is stored, retained, protected, discovered, and disposed to meet all your governance requirements including data:

  • Sovereignty
  • Integrity
  • Privacy
  • Retention
  • Self-service
  • Disposition
  • Preservation

Quickly reveal relevant data to only the users with the appropriate entitlements to see it. 

Address your most pressing discovery, analytical, supervision, privacy, and legal challenges.


Stay ahead of potential legal issues

Quickly analyze and synthesize evidence from records aggregated from all data sources connected to the archive. Our enterprise search capabilities scale to process billions of files consuming petabytes of storage. Since all records are captured in their native format, email, Teams, Slack, Zoom and other conversations can be reviewed in full context as they appeared in the source application. Searches can be culled and saved on multiple levels, tagged, annotated, and managed in cases to track litigation and legal holds. Every interaction with data stored in the archive is logged providing a complete audit trail.


Self-service access

Save IT and content owners the administrative burden of responding to information requests, tracking down the data from multiple systems, packaging it up, and fulfilling the request.

Give investigators, reviewers, auditors, compliance officers, record managers, content owners, business analysts, and anyone else self-service access with the least set of privileges necessary to answer their inquiries and complete their tasks.


Access data where and when it’s needed

Users are not limited to searching through archived records from within our solution. We encourage partners and customers to use our Archive360 Connect Open APIs to extend the archive to their applications. We believe users should be able to access records when and where they need them. We have a pre-built connector for Exterro’s and Microsoft Purview eDiscovery applications. We also enable Microsoft SharePoint Online, Exchange Online and Teams users to access archived records directly from within those applications, saving time, and giving you greater flexibility to meet changing business and regulatory demands.