Fortune 50 Company requires help for regulatory information requests and eDiscovery

Company Overview

This Fortune 50 employee-owned company—whose diverse markets span transportation, oil; gas; and chemical power, building, water, wastewater, and mining—operates through a vast network of offices and projects in the United States, Canada, Mexico, and Australia. With more than 20,000 staff and skilled craft employees, including more than 1,200 engineers, the company has more than 70 years of experience in the mining industry. A global construction, mining, and engineering company with 2017 revenues of $8.7 billion. The company is consistently ranked among the top ten contractors by Engineering News-Record.

 

The Objective

Being in a highly litigated and regulated industry, this company has had challenges responding to regulatory information requests and eDiscovery orders. The company requires timely responds and complete and consistent results. Additionally, they needed to enforce retention policies and produce disposition reports when requested.

 

The Challenge

The third-party, proprietary cloud archiving system they had been relying on was generally slow and getting slower, cumbersome to use, and expensive to maintain. Using Office 365 for live email, this organization required a more straight-forward and less costly process to store inactive mailboxes.  They also needed to conduct faster, more consistent searches, respond to eDiscovery in a legally defensible manner, produce disposition reports, and more fully enforce data retention policies for regulatory compliance.

 

The Solution

The company selected Archive2Azure, a data migration and cloud-managed archiving and information management platform built on and integrated with Microsoft’s Azure Cloud. Archive2Azure provided them with a highly secure, low cost, and compliant solution perfect for archiving and managing a wide range of data types, including email. Archive2Azure helped the organization leverage the power and elasticity of Azure to solve enterprise-scale challenges with compliant and intelligent data storage, elastic search, archiving, retention/disposition, and case management.

 

Project Results

First, the archived data was migrated from the third-party cloud archive into the customer’s Azure tenancy using FastCollect for Archives – part of the Archive2Azure solution. Archive2Azure then took over and began managing the company’s data within the company’s Azure instance.

The construction company now utilizes Archive2Azure to intelligently store and manage content utilizing specific Azure storage tiers – Hot, Cool, and Archive, for increased cost control with the ability to include immutable (WORM) storage capability. They now have the flexibility to scale-out as ingestion and data analytics/search workloads change, allowing for dynamic optimization and reduction of infrastructure costs.

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