Enterprise Journaling in the Cloud

Intelligent cloud-based journaling for today's legal,
regulatory and privacy requirements

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Implement Cloud-Based Message
Journaling

Migrating to Office365 and need to implement cloud-based message journaling? Here are three questions you should be asking immediately.
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What do I do with my historical on-premises message journal?

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How do I journal my Office 365 email (and other electronic communication)?

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How can I protect my organization’s sensitive data in the cloud?

Message Journaling Built for Migrating to Office365

Archive360’s Message Journaling platform is the only enterprise software solution that enables customers to onboard their legacy journal data and stream live journal data while keeping the journal contents completely intact with zero metadata loss or data conversion.
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Message Journaling Built for the Cloud

Archive360’s Message Journaling platform is the first intelligent information management and archiving platform built for the Azure Cloud. This means that your sensitive legacy and live journal data always stays in your Microsoft Cloud under your direct control. Unlike other vendors, Archive360 provides full data migration and cloud management of your journal data, all in one solution, without the need to pay for and rely on a proprietary third-party cloud provider.
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Learn more about how our Journaling solution can help you meet your regulatory requirements today.

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Legally defensible journal

  • Migrate your existing legacy journal to the cloud - including all legal holds and active searches
  • Guaranteed validation and immutability
  • More than 2000 customers and 50 PB of legacy data successfully migrated by our team to date
  • Fastest data migration speeds and most accurate migration in the industry

Active journaling for your messaging and social media

  • Optimized for organizations with heavy workloads for public and business social media compliance requirements
  • Full native content support - capture and maintain your information in fully-portable format.

AI-powered content scanning and tagging

  • Leverage the power of integrated Artificial Intelligence with predictive scanning classification and tagging of your content BEFORE archival
  • Content-aware protection of sensitive data actively managed through both content and context inspection.
  • Ensure compliance with external regulations (i.e. GDPR, CCPA, HIPAA, PCI-DSS) as well as internal policies.

AI-powered content alerts and surveillance

  • Intelligent, AI-powered support of your FINRA Rule 3110 and NYSE Rule 342 supervisory review requirements.
  • Automated alerts if policy violations detected.

Military-grade security and access control

  • Content and context-aware Gateway Encryption (in transit/at rest) delivers the highest levels of data security and automatically supports your data classification, taxonomy and data management requirements.
  • Encryption and key-managed delivered on-premises and in the cloud address the most stringent data privacy and protection requirements.
  • Customer-controlled and customer-managed encryption keys further protect your data and ensure no vendor lock-in.
  • Secure and audited data access and role-based access control.

Compliance archiving and the power of PaaS

  • Zero vendor lock-in! Ensure you always retain control and ownership of your data. Unlike SaaS-based solutions, all data is stored in your tenant in your private cloud.
  • All messages are appropriately archived to meet in-country data residency and disposition requirements.
  • Control costs via scalability on demand – use (and pay for only what your need.
  • Full support for policy-driven tiered storage and WORM/SEC compliant immutable storage.

AI-powered analytics, search, e-discovery

  • On-demand data analytics and intelligent search to help with cost control.
  • Identify and investigate data trends, expose risks, mitigate fraud and liability.
  • Meet complex eDiscovery and legal hold/case management requirements.

Why Traditional Journaling Options
are Deficient

Recommendations and Insights Based on Experience and Trust

Old way to Journal

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New Way To Journal

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Insights from helping 2000+ organizations use the power of the cloud.

 

Like many regulated organizations, you need to ensure that journaling in the Cloud fully supports your regulatory, compliance and business requirements. As you consider your options, here are some insights based on helping more than 2000 organizations worldwide successfully migrate to and exploit the power of the cloud.

Maintain your on-premises or legacy journal

Option: Maintain a copy of your on-premises archive with your historical journaled data.

Why it doesn’t work: This is an expensive proposition that undermines your plans for digital transformation.  You lose out on potential cost and resources savings you can gain by decommissioning your legacy journal archive. Plus your legal, compliance and HR teams now must search across two separate journals (historical and active).

Maintain hybrid message journals

Option: Stream Office 365 mail to your on-premises Exchange server and maintain a hybrid or on-premises Exchange Service, just for journaling.

Why it doesn’t work: Again, this approach is expensive and inefficient. 

Traditional 3rd party journal archive solutions

Option: Implement a third-party SaaS or “cloud-based” message journaling archive

Why it doesn’t work: You’re risking your organization’s sensitive data to a third-party SaaS-based vendor with obfuscated security controls.  Plus, the majority are unable to securely migrate your legacy journal (they outsource their migrations to other vendors).

Journal Explosion

Option: "Explode" your historical journal and move email into user’s active mailboxes in Office 365.

What are the challenges?

  • It’s expensive and inefficient for your IT team as you deal with 10x increase (on average) in rehydrated mail, create inactive mailboxes for departed employees, manage putting mailboxes on legal hold to try to maintain immutability, and juggle reassigning licenses.
  • Your end users will hate you! It’s confusing and time-consuming for end users who now have to search across duplicate messages.
  • Check with your legal team first. Journal explosion results in the loss of immutability of your journaled mail and is therefore not a viable option
  • Check with your compliance team. If you’re in the Financial Services industry and regulated by SEC Rule 17, journal explosion means that you are now out of compliance.

Helpful Resources

INFOGRAPHIC

5 Benefits of Journaling in Azure

Did you know SaaS archiving systems store your data in a proprietary format, charge you to get data in and out and maintain control over your encryption keys?

 

EBOOK

Journal Archiving with Office365: Do I need it and does it work.

This eBook provides actionable tips to empower IT to solve the journaling challenges of today.

 

BLOG

Live Journaling in Office365 / Exchange Online?

Read our blog to understand the limits of Office 365's journaling capability and what options you can implement to stay compliant.

 

BLOG

Journal Explosion and Regulatory Compliance - A Volatile Combination?

Instead of turning over your journal data to a SaaS vendor, or stuffing email into your Office 365 mailboxes - leveraging your Microsoft cloud.

 

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