Dealing With Budget and Risk Issues?

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This quarter, many of you have had the opportunity to meet members of our team at events across the world.  From ARMA in Houston, the Microsoft 365 Conference in Las Vegas, Future Lawyer Week and British Legal Tech Forum in London, Bank IT in Toronto, MER Conference in Chicago, 365 EduCon in Washington DC, you’ve been talking with us about your most pressing requirements for information governance and data management. In addition to the expected interest in AI, conversations have been dominated by two key themes: budgets and risk. 

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Product Solution [newsletter sections] Does Your Data Deserve Early Retirement?

Organizations maintain information in operational systems to support their business, while also applying various retention and disposition policies based on legal and compliance obligations.  But as data ages, its intrinsic value to an organization tends to decrease with time, while risk tends to increase.  Much of the information may contain privacy related or company confidential information, and represents material risk through...

  • Inadvertent Disclosure
  • Insider Threats
  • External Cyber-attacks

The risks outlined above tend to increase over time because...

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Featured Data Retirement Resources


FastCollect™️ for Legacy Email Archives

Compliantly migrate your legacy email archives and data 10-20 times faster than traditional migration platforms with complete legal chain of custody with Archive360 FastCollect™️.


What You Need to Know about PST Migration and Elimination

Find out how PST file migration and elimination can be an important process for organizations that are concerned about data risk and compliance. 


Unified Communications Archiving

A guide to reducing risk, boosting performance, and optimizing eDiscovery spend by consolidating communication records from disparate systems into a single repository.

_Podcast 38

" transfer issues are privacy professionals' top priority and top challenge in our field..." 

In this episode, Caitlin Fennessy, VP & Chief Knowledge Officer at IAPP (quoted above) discusses three top issues in the privacy industry: 

  1. Data transfer and the uncertainty around how companies can legally transfer data across borders, around the world, and particularly in Europe, to be compliant with data protection laws.
  2. The new role of the DPO (Data Protection Officer) mandated under the GDPR, the DPO's roles and responsibility, and their background requirements
  3. How AI will play a role in governance and the new programs the IAPP is launching to help privacy professionals manage this new AI world

What does this mean for the landscape of data privacy or compliance today? 

Data Privacy Landscape: The conversation begins with a discussion about the current data privacy landscape. Caitlin Fennessy shares her insights on the evolving nature of data privacy regulations and the challenges that businesses face in complying with these regulations.

Role of IAPP: The role of the International Association of Privacy Professionals (IAPP) in providing resources and guidance to privacy professionals is discussed. The IAPP is a resource for professionals who want to develop and advance their careers in the field of data privacy.

Top Challenges in Data Privacy Compliance: The podcast delves into the top challenges that businesses face in data privacy compliance. These challenges include understanding the different data privacy laws in various jurisdictions, implementing data privacy practices in their operations, and training their staff on data privacy issues.

Future of Data Privacy: The conversation concludes with a discussion on the future of data privacy. The increasing importance of data privacy in the digital age is emphasized, and the potential impact of future data privacy regulations on businesses is explored.

Listen to Podcast Episode 38 Now

Federal Solutions [newsletter sections]

Cloud Adoption and Data Migration

Federal agencies are tasked with performing application modernization and consolidation based on a “cloud first” approach. In most cases, they’re doing so while simultaneously meeting specific compliance mandates such as record compliance mandates for M-23-07 [formerly known as M-19-21] and Executive Order 14028 for cybersecurity and zero trust adoption.   

Archive360’s Federal team continues to provide comprehensive resources and expert guidance, so you can confidently meet executive orders and requirements enabling you to drive success for your organization and stay ahead of federal deadlines. This includes helping agencies to identify, migrate, archive and manage data currently stored in on-premises legacy applications, legacy email archives, PST files, file shares or paper-based records. 

Migrating data to a secure cloud archive can ensure accessibility and compliance by: 

  • Retaining all metadata 
  • Keeping data in its native format 
  • Unifying the search and management of data across multiple sources 
  • Scaling search and ingestion to balance performance and cost requirements 
  • Transforming originals to latest file formats as needed 
  • Actively and consistently managing the full lifecycle of all types of data 
  • Protecting sensitive data at field/metadata level with complete control over encryption keys and security protocols 
  • Leveraging AI and ML for data classification, audio and video transcription, language translation, object/entity detection, topic modeling and analysis 

Download our resource on federal cloud adoption here

Partner Solutions [newsletter sections]

Welcome to our Q2 2023 Newsletter!

When I joined Archive360 at the beginning of 2023, I was aware of the incredible partner network that the company had built.  My goal is to build on that success by making it easier and more rewarding for our partners worldwide to do business with us. 

We’re making considerable investments in our partner team worldwide, both in terms of people, programs and technology. This includes adding resources in Europe, Asia Pacific, the United States and Canada. For the remainder of the year, you’ll see significant changes happening in our partner portal.  This includes simplifying the deal registration and tracking process.  We’re also developing and adding new, relevant company, product and program information, so that the portal becomes a comprehensive, easy to use resource for all of your Archive360 needs.  

Many of you have been helping our joint customers migrate their legacy archives to Archive2Azure and/or Microsoft 365.  Together, we’ve helped more than 2,000 companies successfully migrate!  And with products such as Dell EMC SourceOne reaching its end of life (EOL) and no longer being supported by the end of 2024, I know that we’ll continue to grow that number.  However, I wanted to remind you of some of the other use cases where our partners are working with us to support our customers’ digital transformation journey: 

  • Legacy data retirement and migration (email archives, file shares and legacy applications)
  • Active archiving of communication, collaboration and file data, journal data and mobile SMS data
  • Data classification and Ontology 
  • PST data discovery, migration and archiving
  • SharePoint Online archiving
  • eDiscovery
  • Records management 

If you have questions about how to engage with my team or ideas about how we can better work together, please feel free to contact me at:  My door’s always open!  


Mike Coffield

VP of Global Channels 

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