Dealing With Budget and Risk Issues?

This quarter, many of you have had the opportunity to meet members of our team at events across the world.  From ARMA in Houston, the Microsoft 365 Conference in Las Vegas, Future Lawyer Week and British Legal Tech Forum in London, Bank IT in Toronto, MER Conference in Chicago, 365 EduCon in Washington DC, you’ve been talking with us about your most pressing requirements for information governance and data management. In addition to the expected interest in AI, conversations have been dominated by two key themes: budgets and risk. 

For all customers: This quarter’s solution spotlight focuses on technical debt.  Specifically, on retiring legacy applications and data.  A recent survey from Protiviti found that organizations are spending an average of 30% of their IT budgets on technical debt management. We’ve already worked with many of you to address the liabilities associated with legacy email archives.  Now’s the time to plan to address the data in your file shares and legacy applications.  

For our US Federal customers:  We’re addressing the continued pressure on agencies for application modernization and cloud adoption.  On a recent Carahsoft webinar, our team discussed how to take advantage of Cloud mandates to maximize your budget and address data risk.   

For our partners: Mike Coffield, VP of Global Channels, introduces some of the changes that we’re making to our partner team worldwide and outlines the programs his team is putting in place to make it easier and more rewarding to partner with Archive360. 

Robert Desteno CEO at Archive360 Signature

Product Solutions

Does Your Data Deserve Early Retirement?

Organizations maintain information in operational systems to support their business, while also applying various retention and disposition policies based on legal and compliance obligations.  But as data ages, its intrinsic value to an organization tends to decrease with time, while risk tends to increase.  Much of the information may contain privacy related or company confidential information, and represents material risk through...

  • Inadvertent Disclosure
  • Insider Threats
  • External Cyber-attacks

The risks outlined above tend to increase over time because information moves across the organization, may reside in applications that age and are not well maintained, or sees an ever increasing number of employees or third-parties with access.  However, the information may still have legal and compliance obligations, or retains some value to the organization.  Instead of simply waiting for the final end of life for the data, organizations should consider retiring such information from operational systems, to dedicated and secure governance platforms.  This allows an enterprise to meet their regulatory requirements, while providing secure access to the data if needed for business purposes.


For example, system administrators have full access to business application environments and the sensitive data they contain. In theory, organizations could limit administrator access to a small subset of individuals and log and audit all activity associated with sensitive data. In practice, changing workforce roles and responsibilities, increasingly sophisticated social engineering attacks and ever-evolving application features and functionality make data protection extremely challenging. By actively retiring historic information from operational systems to Archive360’s highly secure information governance platform, a global investment bank was able to:

  • Remove system administrator data access.
  • Ensure access to sensitive data within a file is only available to individuals who own the data or require time-limited access to it to perform their job.
  • Meet multiple regulatory requirements for managing sensitive and compliance-related data.

Learn more about our information management solution and data retirement, download our Archive2Azure overview

_Podcast 38

" transfer issues are privacy professionals' top priority and top challenge in our field..." 

In this episode, Caitlin Fennessy, VP & Chief Knowledge Officer at IAPP (quoted above) discusses three top issues in the privacy industry: 

  1. Data transfer and the uncertainty around how companies can legally transfer data across borders, around the world, and particularly in Europe, to be compliant with data protection laws.
  2. The new role of the DPO (Data Protection Officer) mandated under the GDPR, the DPO's roles and responsibility, and their background requirements
  3. How AI will play a role in governance and the new programs the IAPP is launching to help privacy professionals manage this new AI world
What does this mean for the landscape of data privacy or compliance today?
  • Data Privacy Landscape: The conversation begins with a discussion about the current data privacy landscape. Caitlin Fennessy shares her insights on the evolving nature of data privacy regulations and the challenges that businesses face in complying with these regulations.
  • Role of IAPP: The role of the International Association of Privacy Professionals (IAPP) in providing resources and guidance to privacy professionals is discussed. The IAPP is a resource for professionals who want to develop and advance their careers in the field of data privacy.
  • Top Challenges in Data Privacy Compliance: The podcast delves into the top challenges that businesses face in data privacy compliance. These challenges include understanding the different data privacy laws in various jurisdictions, implementing data privacy practices in their operations, and training their staff on data privacy issues.
  • Future of Data Privacy: The conversation concludes with a discussion on the future of data privacy. The increasing importance of data privacy in the digital age is emphasized, and the potential impact of future data privacy regulations on businesses is explored.

Federal Solutions

Cloud Adoption and Data Migration

Federal agencies are tasked with performing application modernization and consolidation based on a “cloud first” approach. In most cases, they’re doing so while simultaneously meeting specific compliance mandates such as record compliance mandates for M-23-07 [formerly known as M-19-21] and Executive Order 14028 for cybersecurity and zero trust adoption.   

Archive360’s Federal team continues to provide comprehensive resources and expert guidance, so you can confidently meet executive orders and requirements enabling you to drive success for your organization and stay ahead of federal deadlines. This includes helping agencies to identify, migrate, archive and manage data currently stored in on-premises legacy applications, legacy email archives, PST files, file shares or paper-based records. 

Migrating data to a secure cloud archive can ensure accessibility and compliance by: 

  • Retaining all metadata 
  • Keeping data in its native format 
  • Unifying the search and management of data across multiple sources 
  • Scaling search and ingestion to balance performance and cost requirements 
  • Transforming originals to latest file formats as needed 
  • Actively and consistently managing the full lifecycle of all types of data 
  • Protecting sensitive data at field/metadata level with complete control over encryption keys and security protocols 
  • Leveraging AI and ML for data classification, audio and video transcription, language translation, object/entity detection, topic modeling and analysis 

Partner Solutions

Welcome to our Q2 2023 Newsletter!

When I joined Archive360 at the beginning of 2023, I was aware of the incredible partner network that the company had built.  My goal is to build on that success by making it easier and more rewarding for our partners worldwide to do business with us. 

We’re making considerable investments in our partner team worldwide, both in terms of people, programs and technology. This includes adding resources in Europe, Asia Pacific, the United States and Canada. For the remainder of the year, you’ll see significant changes happening in our partner portal.  This includes simplifying the deal registration and tracking process.  We’re also developing and adding new, relevant company, product and program information, so that the portal becomes a comprehensive, easy to use resource for all of your Archive360 needs.  

Many of you have been helping our joint customers migrate their legacy archives to Archive2Azure and/or Microsoft 365.  Together, we’ve helped more than 2,000 companies successfully migrate!  And with products such as Dell EMC SourceOne reaching its end of life (EOL) and no longer being supported by the end of 2024, I know that we’ll continue to grow that number.  However, I wanted to remind you of some of the other use cases where our partners are working with us to support our customers’ digital transformation journey: 

  • Legacy data retirement and migration (email archives, file shares and legacy applications)
  • Active archiving of communication, collaboration and file data, journal data and mobile SMS data
  • Data classification and Ontology 
  • PST data discovery, migration and archiving
  • SharePoint Online archiving
  • eDiscovery
  • Records management 

If you have questions about how to engage with my team or ideas about how we can better work together, please feel free to contact me at:  My door’s always open!  


Mike Coffield

VP of Global Channels