Dedicated tenant. Your keys. Your controls. Audit-ready proof.
Drive Greater Efficiency with
Archive360’s Application Retirement Solution
2,000+ data migrations & applications retired
~$40 Million
projected savings (5 years) - top US bank
2B+
Governed objects retired with entitled access (top 10 global bans)
Retire What’s Costing You - Keep What You Must Prove
Organizations keep outdated applications and overloaded operational systems running for one reason: they still need the data. But keeping legacy tech alive for occasional access is a high-cost, high-risk way to meet retention, privacy, audit, and discovery obligations.
Archive360 lets you retire the application and/or offload less-active data into a governed layer - so access stays available, controlled, and defensible.
When legacy apps and operational systems become “systems of record by accident,” you increase the risk of:
- Breach exposure from unsupported systems and sprawling access
- Audit gaps (can’t show who accessed what, when, under which policy)
- Privacy failures (can’t defensibly delete/respond to DSARs)
- Discovery delays and cost (exports, reprocessing, missing context)
- Service disruption when old infrastructure finally breaks
AI increases the stakes: governed inputs and audit-ready evidence determine whether AI can scale safely.
Archive360’s Application Retirement Solution Provides Technology, Process, and Expertise to:
Retire applications faster
Decommission legacy applications without rebuilding new systems just to preserve access. Ingest any type of data, including data from ERP/CRM and databases - and keep it available under governance. Transfer your files in parallel over dedicated, scalable channels - up to 20× faster than legacy migration tools.
Reduce migration risk with proof
Validate authenticity, maintain chain of custody, preserve permissions, and keep an auditable trail from source to governed access. Archive360 additionally provides end-to-end metadata management, tying metadata to the source files.
Get a proven retirement playbook
Lean on Archive360 and partners for planning, migration execution, and long-term governance operations - based on thousands of real retirements and migrations.
You don’t just move data - you move it under enforceable policy with audit-ready evidence.
Unified Governance of Applications + Operational System Data
THE SOLUTION
Put Archive360 Application & Data Retirement to Work on Archive360
Gain the control and confidence you need to retire legacy applications and reduce operational data footprint - without losing governed access, retention controls, or audit-ready proof.
Capture → Classify → Protect → Prove → Activate
So retirement isn’t “data moved and forgotten”—it’s data governed and usable.
Capture data from any system - then retire the system
Move regulated and less-active data from ERP/CRM (SAP included), databases, file systems, and custom applications into a secure, cloud-native governed repository - so the legacy system can be shut down.
- Centralize data governance
- Lock-down data access
- Optimize infrastructure and reduce costs
- Improve system performance and productivity
- Ensure compliance, including data sovereignty
Classify and enforce policy at ingestion
Align data to your business classification framework so retention, access, legal hold, and disposition are consistent - even when sources differ.
- Align the legacy data to your business need-based data classification framework to ensure consistent descriptions and business context for your data
- Each data class can have its own governance policies, schema and search characteristics for maximum control
- Apply class-based data processing controls to validate, normalize, enrich, and protect the data
- Control user access entitlements to specific records as well as fields within records via classification-driven policies and data encryption
- Apply class-based data processing controls to determine where and how data is stored (e.g., comply with data immutability, legal hold, retention and sovereignty restrictions)
- Apply class-based data processing controls to facilitate search and discovery
Prove authenticity and chain of custody
Maintain defensible evidence with unique fingerprints, complete audit trails, and traceability from source through access and export.
- Rich metadata to establish data lineage and provenance
- A clear chain of custody and a unique digital “fingerprint” of every data object received to ensure the data is authentic and has not been altered
- A dedicated-cloud tenant with customer-controlled security protocols, encryption keys, and multiple levels of encryption to protect the data, including the ability to manage encryption keys separately from the Archive360 cloud environment
- Policy- and classification-driven data entitlement at the object and field level based on user or system profiles to control data access
- Policy-driven control of data immutability, resiliency, and sovereignty to ensure compliance
- A standard data classification framework to maintain consistent, normalized views of data across multiple data sources
Manage data lifecycle and risk
Automate retention and disposition, enforce holds, support sovereignty requirements, and enable defensible deletion obligations where required.
- Move data to different storage tiers to optimize cost and accessibility
- Ensure data retention and disposition are consistently managed
- Ensure legal holds are consistently enforced
- Ensure record authenticity and data sovereignty compliance with immutable, geo-location specific data processing and storage
- Log archived data activity in a complete audit trail
Self-service access to archived data
Give entitled users self-service access - even if they’re no longer licensed users of the retired source system.
- One search across data aggregated from multiple systems
- Scale processing to meet cost/ performance requirements
- Exact match, any term, proximity, spelling variations, search within search
- Preview 100+ file formats
- Use analytics tools like Power BI, Apache Superset, and Tableau to build charts, dashboards, and reports
Accelerate data discovery & legal holds
Speed investigations, holds, and responses with search across governed sources and a trail you can defend.
- Search across archived data and connected sources
- Manage records across multiple cases
- Remove non-relevant data
- Review communications and documents in full context
- Add customizable tags
- Export responsive data sets
- All user activities are logged and fully auditable
