A Message from our CEO
Last year, I shared with you the exciting news that Archive360 had received strategic investment from Leeds Equity Advisors. Some of you have already benefited directly from that investment in terms of interacting with new members of our team. Since September 2021, we’ve grown our team, adding staff to our services, support, development and customer success teams, as well as to our Sales and Marketing organization. One of our key new hires include John Swanteck who joined us earlier this month as our VP of Global Professional Services. As you’ll see from his bio, John’s been involved continuously in the evolution of enterprise information management systems from their origins until today. Having worked on the vendor side and, for the past 15 years, the customer side, John brings a unique perspective to this role that we know will benefit all our customers.
Investing in our team and expanding our capabilities and skillset is essential given the significant growth in new customers and existing customer usage we continue to see. Since our Q4 newsletter, this includes:
- one of the largest global, international investment banks in the world who plans to grow their Archive360 platform to an aggregate total of 100PB (yes, you read that correctly – 100 Petabytes) of Corporate Records (comprised of both structured & unstructured data).
- a major US Federal government agency, extending their use of the Archive360 platform as an active archive, growing to more than 2PB over the next two years. We’ve just wrapped up migrating hundreds of TBs of PST data to the archive for them.
- one of the top 4 consulting firms in the world, who needs to actively manage data generated across Microsoft Teams, Zoom and Slack, plus email journaling, store and manage it across multiple locations and clouds worldwide, to address data sovereignty needs. Once again, Archive360 replaced a legacy “market leader” (as defined by the analyst community) – a 20 year old product that can’t support public cloud, government cloud, information security and native format archiving requirements.
These are just three of the many new and growing customers we’ve welcomed over the past three months. And while every customer has a unique business environment and technical requirements, all have one common major concern: information security. Specifically, how to mitigate the risks of storing and managing sensitive data in the cloud. With that in mind, check out this edition’s “Ask the Expert” in which our Chief Architect, Glenn Luft, answers the following question: What are the benefits of data-level vs. application-level security controls?
Bob Desteno
CEO, Archive360
Experts' Corner: Discussing Privacy Legislation
PODCAST
Episode 17: Discussing Consumer Privacy Legislation with Rep. Steve Elkins
Bill Tolson and special guest Rep. Steve Elkins, co-author of the Minnesota Consumer Data Privacy Act bill, discuss the state of consumer privacy legislation on a state and federal level. During this podcast, Bill and Steve take a deep dive into the details of the bill and Rep. Steve Elkins's views on consumer privacy in general.
PODCAST
Episode 18: The Impact of Privacy Regulations on Business
Bill Tolson and special guest Jim Banach, Architect, Security and Compliance, Microsoft 365 Center of Excellence discuss the impact of privacy regulations on business. During this podcast, Bill and Jim discuss current, new and changing data privacy laws and environments and best practices on how companies can comply with these new policies.
PODCAST
Episode 19: Discussing Consumer Privacy Legislation with Sen. David Marsden (VA)
Bill Tolson and special guest Sen. David Marsden (VA), discuss the state of consumer privacy and security legislation both in the state of Virginia and nationally. Virginia is the third state to pass a consumer privacy protection bill into law. Bill and David go into detail about the bill, how it started, the provisions it includes and if we will ever see Federal-level data privacy legislation.
PODCAST
Episode 20: A Discussion on Privacy Legislation with David Stauss
Bill Tolson and special guest David Stauss, Partner at the Husch Blackwell law firm discuss privacy legislation and the lack of federal activity. David is the co-chair of the firm’s data privacy and cyber security practice. David states that the lack of federal activity is the common driving factor as to why certain state legislators are introducing privacy bills in their states.
WEBINAR
The Impact of Privacy Regulations on Businesses
Jodi Daniels, CEO, Red Clover Advisors and Bill Tolson, VP Compliance and eDiscovery, Archive360 discuss the current federal and state privacy laws, how they differ, and what this means for an organization's compliance strategy. They also discuss data security and management best practices to ensure corporate compliance with privacy laws.
Company Announcement

Introducing John Swanteck
VP of Global Professional Services
John Swanteck is Archive360’s new Vice President of Global Professional Services, leading our professional services and customer support teams worldwide. John and his teams are responsible for ensuring that every Archive360 implementation delivers the business outcomes our customers need.
A pioneer in information archiving, John implemented his first electronic archiving system for one of the leading Wall Street banks in 1991 and has been involved in the evolution and expansion of information archiving and management systems ever since.
Ask The Expert
What are the benefits of data-level vs. application-level security controls?

Security Resources
BLOG
Survey Says! It's Finally Time for Legacy App Data to Move to the Cloud
Archive360 responds to a recent survey of 200 enterprise technology execs to find out what barriers and drivers are associated with the transition of legacy app data to the cloud and where SaaS-based vendors fall short in security requirements. Download the full survey here.
WHITEPAPER
Why Zero Trust Is Important
This white paper reports on how organizations are deploying and planning to deploy a Zero Trust architecture. It offers direction to decision-makers and influencers on best practices and solutions to support the move to Zero Trust.
PANEL DISCUSSION
Cyber Risk and Data Privacy Summit
At the recent Compliance Week Cyber Security Event covering Cloud Adoption, Data Security, and Ransomware. Our experts shared best practices on managing cyber risks and protecting corporate and personal information in today’s ever-mobile, data-heavy, threat-evolving, and work-from-anywhere world.
INTERVIEW
Building a Privacy and Security Strategy for the Cloud
In this episode of “She Said Privacy, He Said Security” Podcast, guest Bill Tolson, Archive360 describes the changing privacy and cyber landscape with the increased movement to the cloud. They discuss the first steps to creating a cloud security strategy and what companies are doing to prepare for new privacy laws.
Product Updates:
Archive360 for Microsoft SharePoint and OneDrive Archiving
Managing SharePoint Online Storage
Given SharePoint Online storage is limited, managing the growing usage of applications that consume SharePoint storage, such as Microsoft Teams, is a concern for many SharePoint Online admins:
How much storage space do I have?
SharePoint Online’s storage per organization is 1TB, plus 10GB per licensed user. So, if you have 1000 licensed users, you receive 11TB of storage free with your plan. To view your organization’s total and available storage, refer to Microsoft’s step-by-step instructions.
What happens if I run out of storage space?
You’ll have to pay for storage greater than the amount allotted to your number of licensed users.
How much does it cost? Are there other options?
While you can pay for the additional storage, SharePoint’s storage fee is approximately $0.20 per GB per month. To see your actual cost follow these instructions. Azure, on the other hand, offers a much lower rate – approximately $0.058 per GB per month depending on your storage requirements.
Before spending money on additional storage, investigate and make sure it’s necessary. A lot of content may be Redundant, Obsolete or Trivial (ROT). This may seem like more trouble than it’s worth, but here are three reasons, besides controlling storage costs, why you must understand and control your data:
- Impact on productivity – The more data you retain, the more difficult it is for users to find and manage as well as for you (the admin) to audit, analyze and maintain.
- Compliance – Your organization must follow records management and retention laws in the jurisdictions in which it operates.
- Litigation – Whenever litigation arises, you need to preserve any documents that may relate to the litigation.
So, if you are currently managing your SharePoint Online storage manually and are ready to look for ways to improve the process, you should consider Archive360 for Microsoft SharePoint and OneDrive Archiving. You’ll save yourself and your SharePoint users time, ensure compliance with regulatory, legal and security requirements. You’ll also better control your SharePoint Online storage costs by moving inactive content to Archive360 and your secure Azure tenant – and still have access to archived content directly from within SharePoint where it was originally saved. You can even recover content, including version changes, in the event of accidental deletion, tampering or another incident with SEC/FINRA/CFTC/MiFID II compliant immutable Write Once Read Many (WORM) storage. For more information, check out our website.
5 Reasons (other than storage cost) to Manage SharePoint Online Content
Archive360 Senior Solution Architect, Jared Gaffney, walks through five additional reasons to manage SharePoint Online content besides reducing storage costs.
- Increase Productivity
- Maintain Business Continuity
- Ensure Compliance
- Mitigate the Risk of Fines and Settlement Costs
- Protect and Enhance Brand Reputation

For more information on how Archive360 can help manage your SharePoint storage costs, CLICK HERE
Case Study

Archive360 Helps Energy Company with SharePoint and OneDrive Archiving
After transitioning to Microsoft 365 and the Azure cloud, this oil & gas exploration and production company located in Europe, North Africa, and Asia Pacific with more than 2,ooo employees wanted to decommission their on-premises SharePoint servers and move the contents to their Azure cloud. We deployed Microsoft SharePoint and OneDrive Archiving, managed the migration process and provided Admin Assist to eliminate on-premises hardware and software, and reduce maintenance costs. Archive360 made all files readily available in native format and centralized the storage of inactive records along with ensuring the organization maintains security configurations and encryption keys of their cloud infrastructure.