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    Microsoft Teams
    Archiving and Compliance

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    Microsoft Teams – Empowering your Remote and Mobile Workforce

    Microsoft Teams provides a wealth of productivity features, designed to help today’s increasingly remote and mobile workforce stay connected. However, while Teams delivers impressive collaboration and chat capabilities, it was not designed with regulatory or legal response in mind.

    Requirements to Archive and Retain Microsoft Teams Data

    If your company is subject to government regulatory data retention requirements such as SEC Rule 17a-4, FINRA, and MiFID II, you may not be allowing your employees to use collaboration tools such as Microsoft Teams because of compliant data retention concerns.

    If your organization has implemented data and document retention policies or you are concerned about document retention for litigation and eDiscovery, your legal teams need to understand how they can compliantly retain and search your Teams data.

    Where is your Teams Data Stored in Office 365?


    One of the complicating factors in extending data retention policies to Teams is that Teams does not have its own single storage repository within Office 365. Instead, Teams creates many different data objects that are stored in several other services within Office 365.

    Table-2

    This table (taken from Microsoft article: "Location of data in Microsoft Teams") shows how Teams data is stored in different repositories depending on the content type.

    Holistic retention and management of Microsoft Teams employee communication for regulatory and policy needs

    Teams Archiving for SEC 17a-4 Compliance

    Archive360 for Teams delivers SEC 17a-4 data retention requirements, allowing you to compliantly archive, search and review fully threaded Teams messages and content within all chats.

    Teams Supervisory Review for FINRA Rule 3110 Compliance

    Archive360 for Teams leverages AI, allowing all Teams data to be automatically scanned for high-risk content and routed to appropriate members of your compliance team for review.

    Holistically Capture, Archive and Manage All Teams Conversations and Content

    Unlike legacy archiving tools that can only capture and archive some of the Teams conversation and content, Archive360 for Microsoft Teams compliantly captures, archives and manages every part of a Teams conversation.

    • Channels
    • Communications in a Private Channel
    • Direct messages
    • Edits to messages (captured as separate messages)
    • Group messages
    • Files shared in communications
    • Files not sent in a communication
    • Deletions
    • Integrated apps (wikis, etc.)
    • Video
    • Voice

    Collaboration Meets Compliance

    Archive360 Archiving for Microsoft Teams
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    Capture

    All Teams conversations (one-to-one, group and channel communications, as well as files and content), are appropriately archived to meet in-country data residency and disposition requirements.
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    Analysis and Tagging

    Leverage the power of integrated Artificial Intelligence with predictive scanning classification and tagging of your content BEFORE archival.
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    Supervision and Surveillance

    Intelligent, AI-powered support of your FINRA Rule 3110 and NYSE Rule 342 supervisory review requirements, with automated alerts.
    Your Cloud

    Compliant Archival in Your Cloud

    Unlike SaaS-based solutions, all data is stored in your tenant in your private cloud. Full support for policy-driven tiered storage and WORM/SEC compliant immutable storage.
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    Security and Access Controls

    Secure and audited data access and role-based access control.

    Helpful Resources

    BLOG

    Today’s Adoption of Microsoft Teams Creates Tomorrow’s Litigation and eDiscovery Issues

    Organizations need to completely rethink how their IT departments capture, manage, and supervise communications for social and collaboration applications.

    Read More

    DATASHEET

    Microsoft Teams Archiving

    Compliant, secure, holistic retention and management of employee communication for regulatory and policy needs.

    Download Now

    BLOG

    Why Microsoft Teams Archiving is More than Capturing Chat

    As Teams is becoming more popular for remote workers, it is important to archive its content for regulatory compliance requirements.

    Read Now

    BLOG

    A Backup is not an Archive … But, a Cloud Archive can be an Effective Backup – Revisited

    Backup strategies have become a much more complicated thanks to new privacy regulations: the GDPR and CCPA privacy act.

    READ MORE

    Datasheet

    Archive2Azure Overview

    Learn more about the world's most secure, intelligent, scalable archiving platform, powered by MS Azure.

    Download Now

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    Considerations for Archiving Teams Content

    Read more about archiving Teams content to meet the most stringent regulatory requirements.

     

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    Contact us to Learn More

    Archive your Microsoft Teams content and meet your regulatory, legal and privacy requirements.

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