Regulatory Compliance, Data Privacy, and Security Rely on Proactive Communications Governance.

Managing Siloed Systems and Increasing Data Volumes is Crucial.

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Poor visibility

As the means of communicating and collaborating online have expanded from email to online meetings, chats, social media, instant messaging, podcasts, videos, and more, we must contend with a growing volume of data and data types;,  yet surveys continue to show that IT departments have little visibility into the data they have been tasked with managing.

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Reliance on data owners

Organizations can no longer continue to have communications, files, and application data trapped in isolated repositories and rely on employees to consistently classify, organize, and manage their communications and content according to policies. End users have many other priorities.  Expecting them to remember policies, much less, apply them consistently, has proven to be futile.

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Data over-retention

The easiest, and many incorrectly assume safest, approach to managing data is to retain it. The increased likelihood of a data breach, regulatory fines, and appearing in the headlines for the wrong reasons have amplified the risk of data over-retention and is forcing organizations to understand when data risk outweighs value so it can be appropriately managed and disposed.

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Rethink the Way You Manage Data

Shift from application-based data management to a single platform for managing data across applications, file systems and databases. 

Optimize storage

Collect data from any source and store it:

  • In its native format, so it can be easily restored for future use or transformed to facilitate its review.
  • In the appropriate storage tier to optimize storage costs
  • In immutable WORM storage to ensure defensibility
  • In the correct geo-location to ensure data sovereignty compliance
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Unify data governance

Identify, classify, and organize data, indexing the metadata and full text of unstructured data so it can be quickly and easily found and managed. AI and machine learning can be used to enrich data through audio and video transcription, language translation, image text extraction, object and entity detection in images and video and more.  Throughout data ingestion, classification, entitlement, retention, and disposition, policies are applied to ensure data is automatically and consistently managed.

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Control access

Archive360’s platform provides secure, appropriate access to archived data using a zero-trust, least privilege security model to support your compliance requirements. Our powerful search capabilities enable users to quickly find content they are entitled to access, aggregated from all the data sources connected to the archive. Open API’s enable users to access and act on archive data from within leading applications such as Microsoft 365, Exterro and Relativity.

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Unified Communication Management

Efficiently and cost-effectively meet your data management legal, compliance, and business objectives.

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Policy-driven compliance and savings

Automatically archive conversations and data from operational systems to ensure your classification, storage, entitlement, retention, supervision, preservation/legal hold, and disposition policies are consistently and efficiently enforced enterprise-wide. Take the data management burden off content owners and IT support and increase productivity, reduce costs, mitigate risks, and drive better business decisions. 

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One search

Gain immediate access to relevant content, including file versions, from all data sources connected to the platform. AI and machine learning identify content relationships to help surface the most relevant results. Review fully threaded conversations as they appeared in the application for full context. The results can be culled and saved on multiple levels, tagged, annotated, and managed in cases to track investigations and legal holds.

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Defensibly manage

Communications and data can be stored in optional Write Once Read Many (WORM) storage to prevent tampering and ensure authenticity. All interactions with archived data, including metadata, disposition approval workflows, and retention overrides, are logged to provide a complete audit trail and proof of disposal so legal and compliance personnel can easily demonstrate policy enforcement and record authenticity. 

Not All Cloud-Based Data Archives Are the Same

Multi-tenant SaaS vs. a Dedicated SaaS archive

Features Multi-Tenant SaaS Archive360
Scalability    
Unlimited data ingestion, data export, and search performance scalability*
Portability    
You control where your data is stored
Store and restore archived data in its native format
Security    
Complete control over infrastructure (e.g. – firewall rules, IP whitelist, etc.) and application security protocols
Role- and Attribute- Based Access Controls (e.g. – entitle by case status, IP address, location, etc.) with active directory integration Limited
Automatically redact, anonymize, specific content within files
Complete control over tenant, user, and content encryption keys with ability to store keys in an entirely different location than the data
Scope    
Archive and manage any data type from any system in, almost, any location Limited
Integration with leading eDiscovery & business analytics tools
Includes eDiscovery case management, case specific notes, custom tags
* Only limited by bandwidth and compute cost

Unmatched Options for Protecting Your Data

Security by design and default 

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True zero-trust security

Although many applications claim to follow zero-trust, least privileged principles, the fact is some “privileged users” have full access to all their features, functionality, and data. A compromised privileged user account is the most common point of entry leading to a data breach. By archiving data to Archive360’s platform, you remove privileged user access to the data. Even Archive360 administrators don’t have access to the data unless explicitly entitled.

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Precise access controls

Access to archive functionality and its underlying data is controlled by roles, and access to data is further controlled by custodian, data type, eDiscovery case status, time, device, and other attributes. Attribute-Based Access Controls (ABAC) give you much greater leeway to refine the circumstances under which data can be accessed than just Role-Based Access Controls (RBAC).

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Multi-level data encryption

Vendors of most data management platforms control your tenant’s encryption keys. Some enable you to manage your tenant encryption keys yourself. Only Archive360’s Security Gateway enables you to manage the keys in an environment apart from your data in the cloud, so hackers who gain access to your data won’t be able to decrypt it. It also enables you to control access to files and specific content within a file by automatically encrypting and redacting or masking specific words, phrases or fields.