PST Consolidation and Retirement

Your organization has relied on Microsoft’s Exchange Server and after the years of Exchange use, your organization finds it has accumulated terabytes of PST files. Your plan is to use Office 365 Personal Archive to hold all of these PST files. The challenge is how to discover and migrate the millions of emails contained in PST files into Office 365 while preserving original message fidelity and chain-of- custody for eDiscovery and compliance.

Before you commit to a PST migration project, you should ask yourself if you know how many PST files you actually have to migrate, the size of those PSTs, the locations of those PSTs, and the numbers of emails in those PSTs?  These are important questions to address before the migration planning can be finalized.  The best PST collection tool should be able to crawl and discover all the stealth PST files and identify their location, size and number of items contained within – quickly, as this will determine the project timeline.

The preeminent PST collection tool should be fast – extremely fast!  Moving potentially TB’s of PST content takes time and the faster the total job can be completed the better for overall productivity.  With the ever popular Office 365 as the target, Archive360 customers are experiencing average migration speeds in excess of 5+ TB per day.

End users rely on their PSTs weekly and sometimes daily so any disruption to PST access during the migration process should be limited or avoided altogether.  For example, PST collection tools that require a staging server to copy the PST file from the source to the staging server can cause end-user delay and disruption.  In fact, before a PST can be copied it must be disconnected/closed from the end-users Outlook.  This makes the PST inaccessible to the end user at that point.

The least disruptive method for migrating PSTs is to read PST contents directly from the source without having to copy the PST file to a staging server.  This saves the additional time and cost of the staging server and reduces the overall load on the network.  But most importantly, the end user maintains full access to his PST content during the migration process reducing end-user satisfaction issues and maintaining productivity.

PST collection and migration with FastCollect

Archive360 FastCollect for PSTs is the fastest and most transparent PST collection tool in the industry.  FastCollect can move PST content directly to Office 365/Exchange Online at a rate exceeding 5+ TB per day…in a legally defensible manner!  And best of all, FastCollect requires NO staging server and operates transparently with no disruption to the end user.

For further information, please read the following blog.