.png)
Houston, We Have a Problem
Know when it’s time to look for an archive alternative.
Slow performance
Over time, as years and years of backed-up emails accumulate, the backend SQL database slows down, indexes become corrupt, causing searches to get bogged down and produce inconsistent and incomplete results.
Lack of support
Old email archives simply can’t scale to meet the needs and regulatory demands of the modern workplace. As a result, they gradually phase-out software updates and eventually, drop support altogether, exposing customers to potential data breaches.
High Cost
At some point, the cost of managing your email archive outweighs its value. To make matters worse, some vendors store archived data in a proprietary format and charge exorbitant fees to extract the data, making the switch to an alternative solution difficult.
Break Free From the Risk and Excessive Cost of Using an Aging Archive
Key questions to answer before making the move.
Archive more than email?
Email isn’t the only form of communication, nor is it the only type of data that needs to be managed. If you need to manage more than just email data, consider archives that accommodate all types of data from all types of systems.
How much control is needed?
The Cloud offers a more scalable and extensible platform for managing your ever-increasing volume of data as well as many security options. You will need to decide who you are most comfortable with setting and managing your data security policies and processes – your security team or a third-party vendor.
Can data compliance & integrity be assured?
When planning an archive migration, it’s essential to verify that the migration of your current archived data can be completed without damaging chain of custody or impacting your day-to-day operations and that your legal and other personnel have appropriate access to historical data for eDiscovery, FOIA and business intelligence purposes.
Control data security
Multi-tenant SaaS archive vendors control archive security for all its customer tenants as well as security training for all employees with administrative access to your data. You must trust they have the necessary security protocols in place to protect your data and ensure their employees follow them. With Archive360, you have complete control over your data’s security.
Control data processing
Multi-tenant SaaS archive vendors need to balance data processing resources across all their tenants. They can limit the flow of your data into and out of their platform as well as limit search performance, particularly when large data sets are involved. Unlike multi-tenant SaaS archives, Archive360 gives you complete control over how your data is processed. You can scale data ingestion and search performance to meet your schedule and cost requirements.
Control your data
Some SaaS archive vendors use a proprietary format that means you can only view, access and manipulate your data using the tools they provide. They can make removing data from their platform difficult by charging a hefty extraction fee. With Archive360, data is captured in its native, rather than proprietary, format, so you can easily remove your data from our archive without it being held hostage.
Think beyond email archiving to unified data governance
Make data compliance and investigations much easier with cross-system visibility and control over data risk, compliance, and cost.
Find what you need in a single search
One search across AI/ML enriched data from multiple systems – including transcribed audio and video, translated languages, text extracted from images, entities, objects, and sentiment detected in images and video – quickly yields a unified set of relevant results to help accelerate business decisions.
Gain greater control over your data
Automatically collect and centrally manage all data types (unstructured, structured & semi-structured) no matter the size of the workload since our dedicated SaaS platform gives you greater control over data management costs, search & data onboarding performance, data access/ security, and data compliance policies than other solutions.
Save time, resources, and peace of mind
Give your workforce self-service access to archived data when and where needed and take the manual burden of locating and collecting the data off IT support and record owners. You’ll no longer need to rely on employees to ensure compliance and minimize data risk. Policy-driven data management automatically and consistently takes care of it for you.
Migrate to Archive360’s Unified Data Governance Platform
Get all the benefits of a SaaS archive without sacrificing control of your data.
Accelerate your migration
Our migration tool FastCollect quickly and accurately extracts messages, attachments, or complete journals, including all metadata, directly you’re your archive without the indices, preserving message fidelity, avoiding index issues, and maintaining an item-level audit trail for legally defensible reports.
Save time and money
You choose where to migrate your email archive data. You could migrate inactive user and eDiscovery data to Archive360 and active user data to Microsoft 365. By storing inactive and active user data separately, you’ll accelerate the migration and save your organization legacy email archive, migration, Microsoft 365 licensing, and eDiscovery costs and mitigate your legal and regulatory risks.
Receive expert guidance
Achive360 has successfully completed more than 2,000 migrations, onboarding, securing, and managing more than 150 petabytes of data. There is no need for you to have resources with cloud experience to take advantage of all the control our platform provides. Together with our partners, we offer a range of services tailored to your specific needs.
