Everyone leaves the company eventually. Better opportunities, reduction in workforce actions, termination, or your manager has the IQ of a stuffed animal. No matter the reason, everyone eventually leaves. In the EU, these people are referred to as “leavers,” and depending on the circumstances, more colorful names. However, the way a company handles these departing employees can mean the difference between business as usual or major customer satisfaction issues, project delays, higher eDiscovery costs, compliance risks, and lower productivity. When an employee is terminated or leaves on their own, the company’s HR organization usually (hopefully they have one) pulls out a checklist of things to do before the employee departs. In many cases, the checklist does not address the most valuable employee asset…information.
At Archive360, we know a lot about de-commissioning legacy email archives. Every day we speak with potential customers about moving legacy email archive data to Microsoft Office 365 or a new email archive. The underlying question on each customer’s mind is, “should I migrate the archive data now or can I want until some future time?” At the end of the day it is the responsibility of each customer to make this decision. In this blog I will address the potential security risk of maintaining a legacy email archive.
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Question; how many attorneys know what an email message “stub” is or that they can be a major risk when responding to an eDiscovery request? Even many IT professionals aren’t aware of the legal implications of mailbox message stubs. With that in mind, let’s look at a scenario where mailbox message stubs can become an issue in discovery.