Managed Cloud Data Security

The consolidation in the Information Governance industry continues. Recently HP announced its decision to sell its software business to Micro Focus for $8.8 billion which includes its Information Management and Governance business. These software assets include HP RISS, Mimosa NearPoint, CA Messenger, Zantaz EAS, Zantaz Digital Safe, and the Iron Mountain Digital Hosted Archive.

How much unstructured data does your organization actually have? Do you have any idea? Could you find and search through all of your organization’s data in response to an eDiscovery request or regulatory information request - quickly? What’s the downside if you can’t?

Microsoft FastTrack was designed to help you move your on premise Exchange email system to Office 365 “smoothly and with confidence”.  But, when you read the “fine print” you discover that FastTrack will NOT migrate email archive data, including compliance-related journal data.  The problem with this oversight is that most organizations planning to migrate to Office 365 similarly have a legacy email archive that should also be migrated. In fact, in a recent survey by Osterman Research, 64% of Office 365 migrations include a legacy email archive, so this lack of support is a major “road block” (or at least speed bump) to fully migrating to Office 365.

Responding to an eDiscovery request carries with it many duties and responsibilities that the court will expect to be carried out in a good faith manner. Several of these duties are set it stone via the Federal Rules of Civil Procedure (FRCP) and should not be ignored or taken lightly.

Believe it or not, email archives and Zombies have quite a lot in common.  Below is my list of common archives/zombie issues.  I would love to hear your horror story with regards to a legacy email that you’ve had problems with during a migration.  Please submit below in the comments.

The automated PST discovery, rehydration, migration and removal solution helps organizations achieve fully defensible and painless moves of email content to the cloud.

First, what is an inactive mailbox? Simply put, an inactive mailbox is one that is no longer used because the mailbox owner (employee) has left the company, leaving the mailbox orphaned. It is very common for mailboxes to remain in the Exchange system after an employee leaves the company for several reasons including standard company practices, lack of company processes, legal reasons i.e. anticipated lawsuits, and regulatory concerns. These orphaned mailboxes can become an issue later, for example if an organization decides to move their email system to the cloud.

I’ve been talking to many Microsoft Office 365 Partners asking them why they almost always avoid the companion email archive migration project. One of the most common answers is: "we just don't have the knowledge of the many email archives and their particular idiosyncrasies; let alone attempt to migrate one of them." This answer baffled me since an archive migration can generate 3-5x the revenue of a single project not to mention, if done correctly, can generate a 90% profit.  You may be asking yourself how….? Well, let me explain.