- April 7, 2021
- Bill Tolson|
- Data Privacy|
- Records Management|
- Information Management|
- Information Security|
- Information Technology|
There's a compelling business case for attorney’s utilizing cloud storage including cost, ease of access, and security, but can lawyers ethically use it?
Read this blog to learn more >>
Cloud archiving has been around for many years, mainly to store email, email journals, day to day employee work files, and business records. This practice allowed IT departments to better utilize their expensive on-premises storage resources for their most important and sensitive data – data that their CIOs did not want to be stored outside of their firewall.
The main reason for this hesitancy was the security of their sensitive data in a third-party cloud. CIOs just didn't trust the security and privacy capabilities of the earlier cloud storage offerings. But several years ago, CIOs were forced to rethink their objections to cloud storage due to the massive year-over-year increases in created and consumed corporate data.
In 2020, IDC predicted that the amount of electronic data created and consumed in just 2020 alone would reach 59ZB. Obviously, not all of this data is kept and stored – a large percentage of it was transitory - consumed and then quickly deleted. However, another reason much of the 59ZB was not stored is the lack of corporate storage resources. This is because the velocity and volume of new data being created and received by organizations is far exceeding the ability for IT storage administrators to keep up with the ballooning new data storage requirements.
In fact, the same IDC report estimated that the total storage capacity installed based in 2020 – both on-premises and cloud - was only 6.7ZB. In today's corporate information environment with eDiscovery, regulatory compliance/privacy responsibilities, along with the need to utilize legacy data for ongoing analytics, storing large amounts of data for long periods using on-premises storage resources would cost companies significant amounts of money - continually buying, managing, and backing-up on-premises storage resources.
But as I have already mentioned, data security is the most significant factor for CIO's full adoption of the cloud. Public cloud platforms, such as Azure and AWS, have made enormous strides in infrastructure/network and data security. Nowadays, CIOs in the most data-sensitive industries – Healthcare, Financial Services, and Government, have already adopted the cloud, although with specific security/privacy requirements. These requirements include strong file encryption, field-level encryption, secure multi-party computation (SMPC), and the ability to create and store the encryption keys on-premises– away from the cloud tenancy to ensure the keys are not resident. CIOs want to protect their data in the cloud in case the cloud is hacked or the third-party cloud vendor is served with a secrecy warrant asking for your data to be decrypted and turned over – without telling you of the governmental action.
Sensitive data security is the biggest issue CIOs have raised with full cloud adoption. Cloud infrastructure security has progressed well beyond the capabilities that on-premises applications can offer. Additionally, data security/privacy has become the biggest positive draw for CIO cloud adoption. Cloud cost per GB, File encryption, field-level encryption, and on-premises encryption key management and storage have earned CIO approval.
The new cloud archiving and information management platforms have enabled CIOs to move forward with their full cloud adoption plans. Additionally, many plan to proceed with on-premises application retirement and migrate those large legacy application data sets to the cloud for regulatory compliance and eDiscovery requirements.
Archive360 offers the most trusted, capable, and secure cloud archiving and information management platform that enables companies to onboard, store, manage, and protect the most sensitive content.
The Archive360 cloud archive and information management platform is installed in your own cloud tenancy, not a third-party's SaaS cloud tenancy leased from a public cloud platform. This ensures ongoing ownership of your data without the need to worry about your data being held hostage by a third-party cloud vendor.
Archive360 is the leader in cloud archiving security and privacy with on-premises data encryption before movement to the cloud (homomorphic encryption), encryption key storage on-premises, field-level encryption - which ensures PII is protected from both internal and external threats, and secure multi-party computation.
For more information on the Archive360 Cloud Archive or to speak to a subject matter expert, please contact us.