How to Overcome the “6 Second Rule” When It Comes to Electronically Stored Information (ESI)

IT Briefcase - July 3, 2018

The majority of today’s organizations, regardless of size or vertical, has an ever growing mountain of electronically stored information (ESI). Much of this ESI remains under the purview of each individual employee to manage. Of course, this can introduce a host of business, legal and/or regulatory challenges and risks. Today, we speak with Bill Tolson, Vice President of Marketing for Archive360 on this important topic.

VMblog's Expert Interviews: Archive360 Talks Breaking the One-Size-Fits-All Paradigm

VMblog.com - July 2, 2018

Today, there are numerous technologies touting that they provide enterprise capabilities, but are also an ideal fit for small-to-medium sized enterprises - which makes one wonder... For enterprise customers, is the solution in fact, "enterprise-class?" Or vice versa, for the small-to-medium sized organization are they perhaps being made to pay for features/functionality that they do not need? Today, we speak with Bill Tolson, Vice President of Marketing of Archive360 on this important topic.

What are you doing with my data? Key Cloud Computing Precautions

AI Business - June 25, 2018

Contrary to popular belief, cloud computing is not a panacea for contemporary data management. Cloud success hinges on how deployments are implemented. In this respect, the cloud contains as many potential dangers as it does advantages—if not more.

Executive Viewpoint 2018 Prediction: Archive360 – Top 3 Cloud-Based Trends

Virtual Strategy Magazine - June 18, 2018

Adoption of cloud infrastructure continues to represent both the present and future of information archiving today—for companies of varying sizes and in every industry.

Best practices for AXS-One archive migration

Bob's Guide - May 21, 2018

If your company has traditionally depended on AXS-One email archiving software to help meet your business needs, you’re not alone. Many organizations used the AXS-One archiving solution for everything from managing the size of their Exchange mailbox to providing support for eDiscovery and compliance.

Nervous about the Impending GDPR? Don’t Forget about the U.S. Laws & Regulations

The CyberSecurity Place - May 1, 2018

Many high profile hacking cases have cropped up in the news of late, and for a good reason. Hundreds of millions of individuals have had their personally identifiable information (PII) as well as electronic health records (EHR) stolen which has placed them at serious risk of identity theft and account ransom.

How To Achieve Secure Salesforce Archiving On Your Azure Cloud

Cloud Post - April 5, 2018

Salesforce is the most popular customer relationship management (CRM) software and cloud computing platform in the world.

How to Avoid Data Prisons in Proprietary Cloud Archives

tdwi - March 19, 2018

Cloud archiving has come a long way in recent years. Back before cloud archiving was available to companies, the only game in town was pricey on-premise archiving solutions that allowed companies to keep data stored in their own data center so they could control it.

GDPR and Privacy Shield—Are They Compatible?

7 Data - March 8, 2018

Moving and protecting sensitive data has faced a rocky road in the European Union. This is evidenced by the various schemes and regulations set up—and in some cases struck down—relating to rules and guidelines for data transfer and security.

VMblog's Expert Interviews: Archive360 Talks How Machine Learning and Cloud Computing Will Transform Information Governance

VMblog - March 6, 2018

Data categorization and management present formidable challenges for organizations due to regulatory, legal, and business concerns. Yet new technologies, such as predictive analytics and cloud computing, provide a path towards the ‘holy grail' of information governance: completely autonomous, computer-driven data categorization and management. Bill Tolson, Vice President of Marketing at Archive360, shares his insight into the past, present and future of this field.

Where Should Healthcare Data Be Stored In 2018 — And Beyond?

Health IT Outcomes - February 20, 2018

According to IDC, worldwide revenues for information technology products and services will grow from nearly $2.4 trillion in 2016, to more than $2.7 trillion in 2020, led by financial services, manufacturing and healthcare. As a healthcare IT professional, this probably comes as no surprise. You have likely been watching your data grow at an astronomical rate – and with it, the time and budget required to store, manage, and protect it.

Taming the Audio and Video 800-pound Gorilla

IT ProPortal - February 9, 2018

Where does an 800-pound gorilla sit? Anywhere it wants. How do you move an 800-pound gorilla? You don’t. That 800-pound gorilla… is now a three-pound kitten.

IT Briefcase Exclusive Interview: Overcoming the Business, Regulatory and Legal Risks Introduced By Social Media and Cloud-Based Collaboration Platforms

IT Briefcase - January 18, 2018

The use of social media and cloud-based collaboration platforms has proliferated many, if not most, business environments. While the benefits are well documented, there are also significant business, legal and regulatory risks introduced. But these risks can be mitigated. I had the opportunity to sit down recently with Bill Tolson, Vice President of Marketing for Archive360 (www.archive360.com) to discuss this important topic.

Archive360 2018 Predictions: The Cloud Recognized as Ideal Repository for Data to Meet Business, Legal and Regulatory Requirements; Cloud-Based Machine Learning on the Rise

VMBlog - November 10, 2017

Corporate legal and law firms will begin to consolidate their sensitive legal data sets into the cloud for higher security and ease of access. Legal data, especially eDiscovery data sets, are rarely deleted because of the possibility the same data sets will be needed for appeals, etc. Because of this, corporate legal department and law firms end up holding huge amounts of sensitive data which has become a major target of hackers.

Why Better Information Management Makes Your Data More Valuable

RTInsights - November 2, 2017

One of the most valuable assets a business has is its data. Corporate data is the primary force that powers companies. Most companies at their essence are entities that employ information workers to consume and generate data in various ways to ultimately improve the organization’s bottom line.

Shred Days Are Not Good Days

ECM Connection - October 30, 2017

There are a number reasons organizations devote time and resource to internal governance standards around information management policies, especially in terms of the retention and disposition of data. The most compelling reason is to ensure regulatory compliance and legal preparedness.

Proving, Without a Shadow of Doubt, The Acceptability of the Public Cloud for Legal Data

The CyberSecurity Place - October 17, 2017

There are a number of benefits that present a persuasive business case for attorney’s leveraging public cloud storage which include: security, cost, flexible scalability, disaster recovery (DR) and ease of access – but the question is: Is it ethical for lawyers to use it?

IT Briefcase Exclusive Interview: Leveraging Microsoft Platforms and Solutions Providers to Meet Your Goals and Unlock the Value of Your Data

IT Briefcase - October 12, 2017

Digital Transformation is in full swing across the industry – and for most, it is centered around data. However, many industries are faced with unique challenges that require new and innovative solutions to solve these problems – traditional strategies and technologies just won’t cut it anymore.

VMblog's Expert Interviews: Archive360 Says No Longer Blue-Skying - Achieving Artificial Intelligence (AI) in the Cloud, with Microsoft Azure Cognitive Services

VMBlog - October 2, 2017

Today, I am speaking with Bill Tolson, Vice President of Marketing for Archive360 on the topic of machine learning, information management, predicative information governance (PIG) and auto-categorization to automate the management of electronically stored information (ESI).

3 Laws of Machine Learning

KD Nuggets - October 1, 2017

With the ever-increasing volume of electronic data in today’s organizations, end users lack the time to practice intelligent information governance. It has become a universal truth that the gargantuan amount of corporate data has far exceeded human ability to effectively manually manage it.

How Financial Services Can Achieve Social Media Compliance In The Cloud

Data Center Post - September 13, 2017

It’s not just your kid, and it’s not only the millennial down the street. According to Hootsuite, “There are over 3 billion internet users – and over 2 billion of them have active social media accounts. Popular social platforms have become marketing giants, offering businesses valuable data about their customers and a (mostly) free way to reach them.”

Does Data Conversion Equate To Destroying Evidence?

ECM Connection - August 29, 2017

When faced with the need to archive data (usually email) due to regulatory requirements, eDiscovery responsibilities, or business requirements, most organizations have historically sought solutions based on capabilities, cost, vendor reputation, security, and regulatory requirements. Pretty straightforward, right?

This PIG – Predictive Information Governance – Is Starting to Fly

EnterpriseTech - August 1, 2017

Historically, end users have been responsible for their own information governance. Even as organizations implemented and communicated information governance policies, it was still up to the end user to decide which documents needed to be retained, and then to follow through and move the document(s) someplace for safekeeping and long-term management.

VMblog's Expert Interviews: Archive360 Talks Archiving vs. Backup Debate

VMBlog - July 13, 2017

The archiving vs. backup debate continues - fueled by organizations trying to do more with flat or falling budgets, while at the same time facing pressure to remain agile and competitive. This has been further exacerbated by the need to meet internal governance, legal and external compliance guidelines. Today, we are speaking with Bill Tolson, Vice President of Marketing for Archive360, on this important topic.

Is Your Most Sensitive Data the Most Dangerously Exposed

The CyberSecurity Place - June 28, 2017

Years ago, it was not uncommon to receive an email from my employer’s corporate legal department indicating that they wanted me to search my files, email, etc… including local and online data repositories, for potentially relevant content in response to an eDiscovery request, or sometimes, it was in anticipation of a pending legal concern.

The Dangers of Legacy Email Archives

BetaNews - June 25, 2017

By legacy email archives, I am referring to an email archive that was designed in the early 2000’s and is likely deployed on premises; but in some cases is a hosted email archive solution. A legacy email archive presents three major risks to your IT infrastructure and organization as a whole.

Cloud Storage – A Lucrative Opportunity for Government Sector IT Solutions and Service Providers

MSP insights - June 23, 2017

On May 11, 2017, President Donald Trump signed an executive order (EO) intended to fortify the cybersecurity of federal networks by instituting a massive shift in how the United States government manages its data. The aim was/is to create a single federal IT enterprise.

Will you data be held for ransom at your public cloud vendor?

ITProPortal - June 15, 2017

Ransomware, which is a type of malicious software that blocks access to your computer and/or data, until a large sum of money is paid, is on the rise. In fact, according to recent news coverage, ransomware attacks are up by 250 per cent in 2017, with the U.S. hardest hit.

Application Retirement – Is Documentum On Your Top 10 List?

ECM Connection - June 1, 2017

The concept of application retirement is simple and well-understood by most IT professionals, but for those not familiar it is the idea aging applications are eventually retired or shut-down for reasons ranging from a better, more innovative solution becoming available, for consolidation, for cost and/or risk reduction, and because of new legal (i.e., eDiscovery) and/or regulatory requirements.

Archiving vs. Backup – The Great Debate

Health IT Outcomes - June 1, 2017

The confusion — perhaps better described as the debate — over backup versus archiving continues to rage on. As healthcare organizations are trying to do more with flat or falling budgets — while at the same time facing competitive, government, and/or legal pressures to store more data for longer — the healthy choice is to understand the difference.

Are You Being Held Hostage by Your Legacy Email Archives? The Top Three Threats and How to Escape Them

VMBlog - March 20, 2017

Today, countless IT organizations are being faced with challenges regarding the management of legacy email archives. Of course, some of these archives simply grew like weeds over time, while some unfortunate IT professionals inherited the legacy when they joined their current employer. However they arrived in their current situation, many are now feeling trapped and looking for escape - knowing that they not only face management and cost issues, but other threats as well.

Compliance Archiving in the Public Cloud – The Top 3 Questions You Should Be Asking

The CyberSecurity Place - February 27, 2017

Organizations in highly regulated industries such as financial services, healthcare, government and energy are intimately familiar with the compliance regulations that require the secure long-term retention of electronically stored information (ESI). For these industries and others, the public cloud has become a top contender for storing their massive amounts of email, files and other forms of unstructured data.

VMblog’s Expert Interviews: Archive360 Talks the Stale Data Conundrum

VMBlog - February 27, 2017

"Stale data" is a conversation that is being had in many organizations today. A natural byproduct of our information in the big data era. And, while decision makers need access to real-time data to make business decisions, stale data still needs to be maintained and stored for a variety of reasons - from spotting trends and reviewing historical progress, to long-term storage archiving for legal and regulatory compliance.

Employees Leave – But Don’t Let Your Data Go With Them

The CyberSecurity Place - January 16, 2017

It’s virtually impossible to avoid employee turnover. According to a study by Payscale.com, a typical U.S. Fortune 500 company might expect to lose nearly one-quarter of its employees annually, with some organizations experiencing even higher levels of turnover and attrition.

How to Protect Data for Departed Employees: Office 365 and Other Tips

Virtual Strategy Magazine - January 16, 2017

No matter what type of organization we’re talking about, each and every time that an employee leaves the company for any reason—whether by quitting, being laid off, or being fired—IT administrators must quickly rescind that person’s access to corporate networks while simultaneously preserving the employee’s data.