Meeting SEC Regulatory Mandates
The SEC regulations provide prescriptive guidelines on how select data is captured, stored, accessed, retained, and deleted.
- Preserve records exclusively in a non-rewriteable, non-erasable format
- Automatically verify the quality and accuracy of the storage media recording process
- Serialize the original, and, if applicable, duplicate units of storage media, and time-date for the required period of retention the information placed on such electronic storage media
- Provide the capacity to readily download indexes and records preserved on the electronic storage media to any medium
- Ensure audibility and report on findings
- Encrypt data in transit and on-disks
Financial Services Compliance
Under these guidelines, Financial Services organizations are required to capture and retain original, unaltered broker/trader communications (email, IM, etc.) in WORM storage. Until recently, many financial services companies had to keep their on-premise email archives active even after they migrated their live email systems to cloud-based Office 365. They have had to keep the on-premise archives active mainly because they did not have a viable option for the compliance journal – Office 365 does not accept journals. This meant the financials had to keep paying the high costs of annual support and maintenance for their on-premise archives as well as the on-premise WORM storage resources.
Eliminate Expensive, Legacy Solutions
With Archive2Azure, financial services companies have the capability to stream copies of their live email directly from cloud-based Office 365 into a WORM-capable, Azure cloud repository. This enables the organization to actively remain in compliance with SEC Rules 17a-3 and 17a-4 regulations while decommissioning their expensive, on-premise archives and move forward with WORM-compliant storage.
The Archive2Azure information governance API controls and enforces the creation, storage, retrieval and retention management of data objects. The application offers a secure storage platform that satisfies the regulatory compliance requirements of SEC 17 Rule a-3 and 17a-4. Additionally, Archive2Azure not only offers WORM compliant storage capability but also includes retention/disposition policies to enforce corporate data management policies.
To learn more about how Archive2Azure utilizes the Microsoft Azure integrated cloud services platform to meet standards set forth by the U.S. Securities and Exchange Commission Rules 17a-3 and SEC 17a-4, read the legal opinion written by the Washington, D.C., law firm of Wiley Rein LLC, here.