Everyone leaves the company eventually. Better opportunities, reduction in workforce actions, termination, or your manager has the IQ of a stuffed animal. No matter the reason, everyone eventually leaves. In the EU, these people are referred to as “leavers,” and depending on the circumstances, more colorful names. However, the way a company handles these departing employees can mean the difference between business as usual or major customer satisfaction issues, project delays, higher eDiscovery costs, compliance risks, and lower productivity. When an employee is terminated or leaves on their own, the company’s HR organization usually (hopefully they have one) pulls out a checklist of things to do before the employee departs. In many cases, the checklist does not address the most valuable employee asset…information.
There's a compelling business case for attorney’s utilizing cloud storage including cost, ease of access, and security, but can lawyers ethically use it? I still have attorneys argue with me about the appropriateness of storing client-related data, client notes, case notes, and eDiscovery results sets in the cloud. Because cloud storage involves storing data, on remote servers/storage outside of the lawyer's direct control, it continues to generate concerns regarding its acceptability under applicable professional ethics rules.
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Updated: Corporate eDiscovery data storage practices have progressed (a bit) over the last 10 years. More than a few times over the years, I’ve received emails from my employer’s corporate legal department informing me that they would need me to search my email—including local and online file repositories—for any potentially relevant content and set it aside until it was asked for. Come to think about it, I never received any follow-up emails releasing me from those instructions …
President Trump signed an Executive Order (EO) on 5/11 designed to strengthen the cybersecurity of federal networks by continuing a massive shift in how the US Government handles its data aiming to create a single federal IT enterprise. This effort will be quarterbacked by the Department of Homeland Security (DHS) and the Office of Management & Budget (OMB). DHS Security Advisor Tim Bossert explained that there will be a preference in federal procurement for shared IT services among the 190 federal agencies and the goal of this move to the cloud is to avoid defending antiquated and fractional systems.
Can your defense team save additional litigation cost and lower risk by using the cloud to dramatically reduce the number of data transfers? The cloud has become a ubiquitous tool for most companies (and industries) over the last several years. However, when dealing with legal situations and eDiscovery, companies are still in the habit of shipping hard disks, optical disks, or if they’re lucky, electronically transferring terabytes of data to their external law firms in response to eDiscovery demands. Those same law firms turn around and follow the same data shipping/transfer processes when turning over client eDiscovery data to opposing counsel.
Most of us have been exposed to enterprise file shares during our professional life. These enterprise file shares are what some also referred to as “home drives”; personal folders setup on network drives that employees would have access to store work files etc. Over the last several years, cloud-based individual file shares have become very popular. Dropbox, Google Drive, Box, Apple iCloud, SugarSync, and Microsoft OneDrive are but a few of the more popular ones.
Undoubtedly you have heard about the new low cost public cloud storage from Amazon, Microsoft and Google. New terms such as cool, cold, Nearline, coldline, and glacier are just a sample of the new brands being marketed. To better understand these new brands, I thought it would be helpful to review and compare each brand and make note of its preferred use case.
In recent months I have been struck by the explosion of high performance storage solutions - Nutanix, Pure Storage, Nimble, Simplivity, and Datrium just to name a few. These new storage solutions are pushing the performance envelope for the modern data center and virtual server hosts. What I find very interesting is the corresponding impact on actual storage expectations.