eDiscovery requirements (including legal hold) and regulatory information requests are a constant threat to many organizations and place a great deal of responsibility and risk on the responding party. In the case of regulatory retention requirements, organizations must capture and retain designated records for specific periods of time and be able to respond to agency information requests with the requested documents - quickly. For eDiscovery, it is the responsibility of the responding party to find, secure and turn over all relevant, non-privileged content they have in their position (no matter where it resides) in a reasonable time-frame. This responsibility includes finding and turning over all responsive emails (including all metadata) associated with each message in the state it was normally stored in.
Both regulatory inquiries and eDiscovery requests demand high levels of expertise and due diligence. They also highlight the inadequacies of many email archiving solutions that were never designed to react in a legally defensible way to queries and data migrations where organizations must ensure complete, unaltered data movement with full chain of custody reporting. Without this, their eDiscovery response could be called into question by opposing counsel.
When migrating email from an Enterprise Vault archive, extreme care must be taken to ensure all relevant content is found and copied in a way that doesn’t alter it. Unlike many email archive migration solutions, Archive 2-Anywhere
is able to find and copy all email data in a forensically sound and legally defensible manner, dramatically reducing the risk of spoliation and incomplete eDiscovery response.